Ask yourself, is receiving a tax receipt important to the people participating in my event?
If the answer is NO, you will be saving yourself and the Red Door many hours of work by deciding not to offer them. We would be pleased to provide a thank you letter confirming any gift rather than issuing a tax receipt.
If the answer is YES, then be sure to review the following information about tax receipts and discuss your plan with the Red Door.
It is very important that you understand the rules about tax receipts BEFORE you plan your event. The requirements for receipting are extensive and time consuming. You may decide, in the end, that if only a small tax receipt can be issued, it may be better not to offer them at all.
It is your responsibility to communicate decisions surrounding tax receipting to the participants of the event, so please be sure you have discussed your situation in detail with Red Door and that you are clear about what you can and cannot offer.
Gifts that ARE receiptable
- Direct cash, cheque and credit card donations of $20 and over
Red Door will issue a charitable tax receipt to those individuals or organizations who make a donation of $20 or more, provided the donor does not receive any product or value from the donation (eg. prize, dinner, admission to event). The donor’s full name, and complete mailing address must be included in order for the Red Door to issue an official tax receipt. You can use Red Door’s Fundraising Pledge Form provided in our Event Resource Package to collect this information.
- Individual Pledge Donations
We can issue tax receipts for events such as a-thons, and sports events where individuals collect pledges. The receipts would be issued to those who sponsor the individual entering such events. In order to issue tax receipts, we must receive the list of sponsoring donors with complete address information and total dollar amount paid by each donor or received from each donor.
Note: for online pledge collection you can create a Red Door Champions fundraising page to collect donations for Red Door (tax receipts issued automatically).
Gifts that are NOT Receiptable
- Tickets, auctions, raffles, draws or purchase of goods or services
This applies to the purchaser of a ticket for an event, as well as purchaser of a ticket for a prize. Since the individuals would be receiving a benefit or value from the event or prize, they would therefore not qualify for a charitable tax receipt. The Red Door does not offer split receipting for third party events.
- Donations of business or personal services
Examples include entertainment for an event, free hall rental, advertising, printing services. These are not direct transfers of property and are therefore not eligible for receipt under CRA regulations.
- Corporate Event Sponsorship
Businesses and corporations who receive some form of recognition or promotional value at the event, or on event materials, do not qualify for a tax receipt. In most cases businesses can claim their contributions as business expenses as there is a greater tax advantage.
- Coordinating a Fundraiser
It is the CRA’s view that where a Coordinator of a fundraiser collects funds from the general public and pays the amount to a registered charity, the Coordinator would not be the person entitled to a charitable donation receipt. The Coordinator of a fundraiser acts as an “Agent” for the persons (donors) from whom the funds are collected. The property transferred to the charity is the property of the persons from whom the gifts were collected on the understanding it would be given to a charity. Those persons are entitled to a charitable receipt within the guidelines of charitable tax receipting rules applicable to events.
- In-kind donations
We are not able to provide tax receipts for in-kind donations collected at events.
For more information about tax-receipting please contact Hunter Stiles, Fundraising Coordinator at email@example.com or call 416-915-5671 ext. 225.